The South Carolina Entomological Society, Inc. Constitution
(Revised 5 October 2017)
 
ARTICLE I - Name and Principal Office

  • Section 1. The name of this organization shall be "The South Carolina Entomological Society, Incorporated (SCES)," hereinafter called The "Society."
 
  • Section 2. The Society owns and publishes the Journal of Agricultural and Urban Entomology (JAUE), in print ISSN 1523-5475 and online ISSN 2153-652X.
 
  • Section 3. The principal office of the Society is located at Clemson University, School of Agricultural, Forest, and Environmental Sciences, Pickens County, Clemson, South Carolina 29634.
 
  • Section 4. The principal business contact for the Society is located at 3517 Flowering Oak Way, Charleston County, Mt. Pleasant, South Carolina 29466; phone/fax 843.856.9411.
 
ARTICLE II - Purpose

  • Section 1. The Society is organized exclusively for charitable, educational, and scientific purposes within the meaning of Section 501 (c) (3) of the Internal Revenue Code.
 
  • Section 2.The Society will promote the study of entomology, encourage presentations of entomological research, and publish research articles.
 
  • Section 3. The Society will maintain a policy of equal opportunity and nondiscrimination in all its functions.
 
ARTICLE III - Membership

  • Section 1. There shall be 4 classes of membership.
 
Regular Membership
Student Membership
Honorary Membership
Emeritus Membership
 
ARTICLE IV - Officers

  • Section 1. Elected Officer:
The elected officers of the Society shall be a President, Vice President, Secretary, Treasurer, and Historian.

  • Section 2. Appointed Officers:
An Executive Director and an Editor shall be appointed by the Board of Directors.
 
ARTICLE V- Directors

  • Section 1. The Board of Directors shall consist of all elected officers, committee chairpersons appointed by the President, and the Executive Director (non-voting). The President shall be the Chairperson of the Board of Directors.
 
  • Section 2. The Board of Directors shall conduct the business of the Society according to policies and procedures enacted by the membership or business-meeting decisions.
 
  • Section 3. Voting quorum. When there is not a quorum of six (6) members present at any regular authorized Board of Directors meeting, the President is hereby authorized to appoint temporarily any active, student, or emeritus member in good standing to act on said board at any meeting as a Board of Directors member with full authority.
 
  • Section 4. Members of the Board of Directors and officially constituted committees, boards, and councils of The Society individually and collectively, shall be indemnified and held harmless by The Society in any action alleging injury or damage, direct or consequential, arising out of the performance of their duties, except where such members are adjudged guilty of willful misfeasance or malfeasance in the performance of their duties.
 
  • Section 5 . The Board of Directors hereinafter will be called The "Board"
 
ARTICLE VI: Committees

  • Section 1. Standing Committees:
Standing Committees shall be established to facilitate the continuity and the functioning of The Society.

  • Section 2. Special Committees:
The Board may establish Special Committees as are deemed useful to facilitate the operation and promote the purpose of The Society.

  • Section 3. Presidential Committees:
Presidential Committees may be appointed annually by the President to facilitate the functions and operations of The Society.
 
ARTICLE VII - Resolutions

  • Section 1. Resolutions may be proposed in writing by five (5) voting members in good standing and submitted in duplicate to the Secretary of the Society. Upon receipt of any such resolution, one copy shall be delivered to the Resolutions Committee. The Society shall not act on any resolution dealing with controversial questions which are fundamentally racial, religious, or political in their character.
 
ARTICLE VIII: Meetings

  • Section 1. The Society shall hold Annual Meetings, including but not limited to scientific presentations by and for members.
 
  • Section 2. The Society shall hold an Annual Business Meeting, decided upon by the Board. The Annual Business Meeting may be held in conjunction with the Annual Meeting. Special business meetings also may be called by the Board.
 
 
ARTICLE IX: Funds

  • Section 1. Funds of The Society shall be collected, managed, disbursed and accounted for as specified in the By-Laws and as directed by the Board. Audits may be conducted at the request of the Board.
 
  • Section 2. No officer or individual member of The Society shall solicit funds in the name of The Society without prior approval by the Board.
 
  • Section 3. An Endowment Fund may be maintained to include donations, bequests, and such other property or funds as may be added to it by direction by the donor and approval by the Board.
 
  • Section 4. A Reserve Fund may be maintained to conserve assets and to ensure the fiscal stability of The Society.
 
ARTICLE X: Amendments

  • Section 1. Initiation:
Amendments to the Constitution shall be submitted in writing to the President of The Society with the approval of a majority of the members of the Board, or over the signatures of at least 10 members of The Society.

  • Section 2. Review:
The Board may request the Resolutions Committee to review each proposed amendment, and to assist the Board in developing the Board's recommendation on the amendment, and in preparing a notice of the proposed amendment for the members. Proposals for amendment submitted by members of The Society may be modified by the Board only to clarify language or to assure that the intent of the proposed amendment shall be accomplished.

  • Section 3. Notice of a proposed amendment shall be sent to the members in writing or via internet at least 30 days before the amendment is to be voted upon at a business meeting of The Society, or at least 30 days before the due date for return of a mail-in, or e-mail ballot on the amendment. The notice shall include the current text of each Constitution section that is proposed to be amended, the text of the proposed amendment, a statement regarding the impact of the proposed changes, a statement of the Board’s recommendation, and a mail-in ballot, a statement of the meeting, time, place, and method of voting on the proposed amendment, or information on internet or e-mail voting procedures.
 
  • Section 4. Approval, voting, majority requirement, and effective date. Each proposed amendment shall be voted upon at the first Annual Business Meeting following a notice to the membership, by mail-in ballot, by internet or by e-mail vote following the notice provided to the membership, sent to the members of The Society along with the amendment notice, pursuant to Article X, Section 3.
 
  • Section 5. A two thirds majority of the members voting shall be required for approval. If a mail-in, internet, or e-mail balloting procedure is used, a minimum of 30 days shall be allowed for return of ballots by the members. If an internet or e-mail balloting procedure is used, a minimum of 30 days shall be allowed for response by the members. No later than 10 days after the due date for response or return of ballots, a Presidential Committee shall tabulate all votes received by the due date and inform the President in writing of the results. The members shall be notified at the annual meeting of the results.
 
A proposed amendment shall become effective upon approval unless a later effective date is specified in the motion for adoption or in the mail, internet, or e-mail ballot.
 
 
South Carolina Entomological Society By-Laws
(Revised 11 October 2012)

Article I: Membership
Section 1. Regular Member
Section 2. Student Member
Section 3. Honorary member
Section 4. Emeritus Member
Section 5. Loss of Membership
Section 6. Voting Members
Section 7. Membership Term
ARTICLE II - Officers Duties and Election
Section 1. Presidential Offices
Section 2. Vice President
Section 3. President
Section 4. Past President
Section 5. Secretary
Section 6. Historian
Section 7. Treasurer
Section 8. Election Procedure
Section 9. Executive Director
Section 10. Editor
Article III: Board of Directors
Section 1. Responsibilities
Section 2. Quorum
Section 3. Transition
Section 4. Dissolution
Article IV - Committees
Section 1. Committees
Section 2. Auditing Committee
Section 3. Awards
Article V: Funds of The Society
Section 1. Annual dues
Section 2. Registration Fees
Section 3. Subscription Fees
Section 4. Endowment Fund
Section 5. Management
Section 6. Report
Article VI - Publications
Article VII: Business Meetings, Procedure and Parliamentary Rules
Article VIII: Amendments to By-Laws
Proposed Bylaw Amendments
Secretary
Historian
Treasurer
 
Article I: Membership
  • Section 1. Regular Member:
Any person may make application for membership. Subject to the recommendation of the Membership Committee and final confirmation by the Board of Directors, any person who has properly executed a membership application may become a regular member.
  • Section 2. Student Member:
Upon recommendation of the Membership Committee and final confirmation by the Board of Directors, any student who has properly executed a membership application may become a student member.
  • Section 3. Honorary member:
Upon recommendation of the Membership Committee and final confirmation by the Board of Directors, an honorary membership may be conferred upon any person for distinguished achievement or service. Honorary membership, conferred for life will be confirmed by a vote of two-thirds of the voting members present at any annual meeting.
  • Section 4. Emeritus Member:
Subject to the recommendation of the Membership Committee and final confirmation by the Board of Directors, a former regular member in good standing who has been retired from his/her principal occupation may become an Emeritus Member. With the exception of gratis subscriptions, such a member shall have all rights and privileges of regular membership and will be relieved of payment of dues. Emeritus Membership is conferred for life.
  • Section 5. Loss of Membership:
Whenever any member is deemed to have committed willfully an act bringing discredit to the Society, the Board of Directors, upon the filing of a written complaint, may suspend membership in the Society until a complete investigation has been made by the Membership Committee. A two thirds majority of the voting members present at the annual meeting is necessary to expel a member from the Society.
  • Section 6. Voting Members:
Only regular, student, and emeritus members in good standing shall be eligible to vote or be eligible for election to office or to the Board of Directors, or retention in office. Members whose dues are not paid for the current year are not in good standing.
  • Section 7. Membership Term:
The term for individual membership shall be based on the calendar year. Members whose dues are one year in arrears shall be removed from the rolls by the Treasurer 30 days after the next calendar year (effective 1 February).

ARTICLE II - Officers Duties and Election
  • Section 1. Presidential Offices:
A person elected to the office of Vice President shall serve a term of six years: two years as Vice President, beginning at the close of the first Annual Business Meeting following election; two years as President, beginning at the close of the third Annual Business Meeting following election; and two years as Past President, beginning at the close of the fifth Annual Business Meeting following election. Vacancy in any of these Presidential offices shall be filled by the Board and the person selected shall serve for the remainder of the six-year term.
  • Section 2. Vice President:
The Vice President shall serve as the Program Committee chairman, and preside at business meetings, annual meetings, and Board meetings, whenever the President is unable to serve.
Vacancy in the office of Vice President shall be filled by written vote of the Board and the person so selected shall serve for the remainder of the term as Vice President and succeed to the offices of President and Past President.
  • Section 3. President:
The President provides overall coordination and leadership for the Society. He or she coordinates committee and other working assignments, appoints standing committee chairs, and presides at business, annual, and Board of Directors meetings. The President shall perform the duties prescribed in the Constitution and By-Laws and by the parliamentary authority adopted by The Society, including the appointment of representatives or delegates as may be appropriate. In the case of vacancy or the inability of the President to serve, the Vice President shall serve for the remainder of the term and then succeed to a full term as President.
  • Section 4. Past President:
The Past President shall serve as an advisor and consultant to the President to provide continuity in the development and implementation of long-term policies of The Society. The Past President shall serve as chair of the Nominations Committee. A vacancy in the office of Past President shall be filled from the roster of former Presidents of The Society.
  • Section 5. Secretary:
The Secretary shall have custody of the corporate seal, property, and records of The Society, and shall keep records of all proceedings of the Society, and shall facilitate and enhance the public information and public relations activities of The Society. The Secretary shall perform other duties as are prescribed in the Constitution and By-Laws, by the parliamentary authority adopted by The Society, and as may be delegated by the Board.
The Secretary shall serve for a term of three years, commencing with the close of the Annual Business Meeting. A person may be elected to multiple consecutive terms as Secretary.
The Secretary nomination and election shall be conducted in the same manner as for the office of Vice President only occurring every third year. Upon being notified of election, the candidate elected shall immediately terminate candidacy for any other office in The Society. The Secretary- elect shall also vacate any other offices held in The Society at the time of election as Secretary, resignation from such offices to be effective no later than the date of commencement of the term as Secretary.
Vacancy in the office of Secretary shall be filled by written vote of the Board and the person so selected shall serve for the remainder of the three-year term.
  • Section 6. Historian:
The Historian shall have custody of the historical records of The Society, and shall maintain written documentation of the Society events. The Historian shall perform other duties as are prescribed in the Constitution and By-Laws, by the parliamentary authority adopted by The Society, and as may be delegated by the Board.
The Historian shall serve for a term of three years, commencing with the close of the Annual Business Meeting. A person may be elected to multiple consecutive terms as Historian.
The Historian nomination and election shall be conducted in the same manner as for the office of Vice President only occurring every third year. Upon being notified of election, the candidate elected shall immediately terminate candidacy for any other office in The Society. The Historian elect shall also vacate any other offices held in The Society at the time of election as Historian, resignation from such offices to be effective no later than the date of commencement of the term as Historian.
Vacancy in the office of Historian shall be filled by written vote of the Board and the person so selected shall serve for the remainder of the three-year term.
  • Section 7. Treasurer:
The Treasurer shall have charge of all funds of the Society and shall deposit the same in an account designated by the Board, shall report the financial condition of the Society to the Board of Directors and/or the Executive Director whenever requested, and present a written financial status report to the auditing committee.
The Treasurer shall serve for a term of five years, commencing with the close of the Annual Business Meeting. A person may be elected to multiple consecutive terms as Treasurer.
The Treasurer nomination and election shall be conducted in the same manner as for the office of Vice President only occurring every fifth year. Upon being notified of election, the candidate elected shall immediately terminate candidacy for any other office in The Society. The Treasurer elect shall also vacate any other offices held in The Society at the time of election as Treasurer, resignation from such offices to be effective no later than the date of commencement of the term as Treasurer.
Vacancy in the office of Treasurer shall be filled by written vote of the Board and the person so selected shall serve for the remainder of the five-year term.
  • Section 8. Election Procedure:
During an election year, at least three months prior to the Annual Business Meeting of The Society, the President shall invite the Chairs of Presidential Committees and the Past President to propose names for Vice President, Secretary, and Historian as required. The Nominations Committee will contact these candidates along with any additional candidates the committee recommends for their acceptance to run for office. The Nominations Committee will present the names of all consenting candidates and their biographical information, arranged alphabetically, on the website of the Society, at least 30 days before the Annual Business Meeting. The Nominations Committee Chairperson will then present the names of all consenting candidates, arranged alphabetically by office, to the membership at the Annual Business Meeting. Nominations may also be accepted from the floor. A vote of the membership present will be taken for each office.
A candidate who receives a majority of the votes cast shall be declared elected. If there is a tie, the Board shall resolve the tie by written vote. If there are three or more candidates and none receives a majority of the votes cast, a run-off election will be held: a vote of the membership present will be taken between the two candidates who received the greatest number of votes cast. If there is a tie on this second (run-off) vote, the Board shall resolve the tie by written vote.
  • Section 9. Executive Director:
The Executive Director shall be appointed by the Board to perform duties described in a position description approved by the Board. The salary, employment conditions, responsibility, and authority of the Executive Director shall be determined by the Board.
The Executive Director shall serve as chief operating officer of The Society, shall perform the duties prescribed in the Constitution and By-Laws, shall have authority to enter into contracts for the Society that have been approved by the Board, shall maintain the web site of The Society, and shall perform such other duties as may be delegated by the Board. The Executive Director shall report the financial condition of the Society to the Board of Directors whenever requested, and present a written financial status report to the auditing committee.
  • Section 10. Editor:
The Editor shall be appointed by the Board to perform duties described in a position description approved by the Board. The salary, employment conditions, responsibility, and authority of the Editor shall be determined by the Board. The Board of Directors shall make contractual agreements with the Editor for three-year appointments.
The Editor shall maintain administrative oversight of the editorial process of publishing the Journal of Agricultural and Urban Entomology (JAUE), shall perform the duties prescribed in the Constitution and By-Laws, and shall perform such other duties as may be delegated by the Board. The Editor shall report the condition of the JAUE to the Board of Directors whenever requested, and present a written status report at the Annual Business Meeting.
 
Article III: Board of Directors
The Board of Directors shall consist of all elected officers, committee chairpersons appointed by the President, and the Executive Director (non-voting). The President shall be the Chairperson of the Board of Directors.
  • Section 1. Responsibilities:
The Board of Directors shall Conduct the business of the Society, select a depository or depositories for the fund(s) of the Society, devise ways and means to provide the financing of the Society, perform such other duties as may be specified or specifically delegated to it.
  • Section 2. Quorum:
Six (6) members shall constitute a quorum at any authorized Board of Directors meeting. The President is authorized to temporarily appoint any regular, student, or emeritus member in good standing to act as a Board of Directors member with full authority.
  • Section 3. Transition:
To ensure an orderly transition from an outgoing Board to an incoming Board, the Vice President may call a meeting of the incoming Board in conjunction with the Annual Business Meeting of The Society.
  • Section 4. Dissolution:
Upon dissolution of the corporation, the Board of Directors shall, after paying or making provision for the payment of all the liabilities of the corporation, dispose of all of the assets of the corporation exclusively for the purposes of the corporation in such manner, or to such organization or organizations organized and operated exclusively for charitable, educational, or scientific purposes as shall at the time qualify as an exempt organization or organizations under section 501(c) (3) of the Internal Revenue Code of 1986 (or corresponding provision of any future United States Internal Revenue Law), as the Board of Trustees shall determine. Any such assets not so disposed of shall be disposed of by the Court of Common Pleas of the county in which the principal office of the corporation is then located, exclusively for such purposes or to such organization or organizations, as said court shall determine, which are organized and operated exclusively for such purposes.

Article IV
  • Section 1. - Committees
Auditing Committee
Awards Committee
Editorial Committee
Local Arrangements Committee
Membership Committee
Nominations Committee
Program Committee
Resolutions Committee
  • Section 2. Auditing Committee:
The Auditing Committee shall consist of three (3) members. The Chairperson of this Committee will appoint the other members of the Committee. It shall be the duty of the Committee to make an annual audit of all funds of the Society, to approve the financial report of the Treasurer and to report the Committee's findings at the annual meeting. The Committee may contract a professional auditor to assist in these responsibilities.
  • Section 3. Awards:
The Awards committee shall consist of three (3) members. The Chairperson will appoint the other members of the committee. The purpose of this Committee shall be to facilitate recognition of outstanding achievement in entomology. It shall oversee the awards program of The Society.

Annual Awards:
Annual Meeting Presentation Awards
​Frances J. McAlister Award
The J.H. Cochran Memorial Scholarship Award
Triennial Award:
J. H. Cochran Excellence in Entomology Award. Every third year, the President of the SCES shall choose a special six-member Awards Committee, including the chair, that will evaluate nomination packets and choose the recipient of the J. H. Cochran Excellence in Entomology Award. This special Awards Committee will include one representative from the following areas: a) extension, b) graduate student c) industry d) regulatory e) research f) teaching. The President will solicit nominations from the membership 180 days prior to the Annual Business Meeting and the nomination packets returned within 60 days of the initial notification will be considered.
  • Section 4. The Editorial Committee shall consist of the Editor, and the Subject Editors of the Journal of Agricultural and Urban Entomology, all of whom shall be members of the South Carolina Entomological Society in good standing. The Editor shall be appointed or reappointed for three-year terms that may run consecutively by the President of the South Carolina Entomological Society acting in consultation with the Board of Directors. The Editor shall appoint the Subject Editors for three-year terms that may run consecutively. The Editor shall chair the Editorial Committee. It shall be the duty of the Committee to establish publication and editorial policies for the Journal of Agricultural and Urban Entomology as specified in Article VI, to review and edit articles and materials submitted for publication and recommend those articles and materials which it believes satisfactory for publication.
  • Section 5. Local Arrangements Committee:
The Local Arrangements Committee shall consist of three (3) members. The Chairperson of this committee will appoint the other members of the committee. It shall be the duty of the committee to provide for efficient and effective opportunities to meet the goals of the Annual Meeting.
  • Section 6. The Membership Committee shall consist of three (3) members. The Chairperson of this committee will appoint the other members of the committee. It shall be the duty of the committee to solicit membership renewal, devise ways of recruiting new members, and to acknowledge new members by name at the annual meeting. It shall be the duty of this Committee to review annually the status of student members.
  • Section 7. The Nominations Committee shall consist of three (3) members. The Past President will serve as Chairperson of this committee and he or she will appoint the other members of the committee. It shall be the duty of the committee to provide an efficient and effective election procedure as outlined in Article II, section 7.
  • Section 8. The Program Committee shall consist of three (3) members. The Vice President will serve as Chairperson of this committee and he will appoint the other members of the committee. It shall be the duty of the committee to provide for efficient and effective opportunities to meet the goals of the Annual Meeting, and the Committee shall arrange the program of the Annual Meeting.
  • Section 9. The Resolutions Committee shall consist of three (3) members. The Chairperson of this committee will appoint the other members of the committee. The purpose of this Committee shall be to maintain currency and consistency in the governing documents of The Society. The Committee shall review the Constitution, By-Laws, and policy documents on a periodic basis, and it shall recommend to the Board appropriate changes in wording of those documents. At the request of the Board, the Committee shall prepare wording for new or changed provisions to effect modifications in various governing documents. It shall also be the duty of the committee to consider all resolutions referred to it by the Secretary and report upon each resolution with its recommendation at the annual business meeting.

Article V: Funds of The Society
  • Section 1. Annual dues:
Dues for the various classes of membership shall be established by the Board of Directors and then approved by a majority vote of the members present at an Annual Meeting.
  • Section 2. Registration Fees:
Registration fees for the Meetings of The Society shall be set by the Board upon recommendation by the Treasurer and the Executive Director.
  • Section 3. Subscription Fees:
Subscription fees for periodical publications of The Society shall be set by the Board upon recommendation by the Treasurer and the Executive Director. Page and reprint charges shall be set by the Board upon recommendation by the Treasurer and the Executive Director.
  • Section 4. Endowment Fund:
The J. H. Cochran Memorial Fund principal may be expended only upon recommendation by the Board and approval by the members of The Society by mail ballot or at an Annual Business Meeting or special meeting of The Society. Notice of such action will be given at least 30 days before the date of the meeting. Interest from the fund may be expended with approval by the Board not to exceed 80% of the annual income for awards.
  • Section 5. Management:
The funds of The Society may become commingled for investment and banking purposes, provided each fund is accounted for separately and used only as prescribed. The Board may establish or engage entities for the purpose of managing or enhancing the resources of The Society.
  • Section 6. Report:
The Treasurer shall prepare a financial status report to be presented at the Society's Annual Business Meeting on the current status of all of the funds described above.

Article VI - Publications
  • Section 1. The Journal of Agricultural and Urban Entomology shall be published under the auspices of the South Carolina Entomological Society, Inc.
  • Section 2. The Editorial Committee shall recommend for approval by the Board of Directors the publication and editorial policies of the Journal of Agricultural and Urban Entomology. Such policies shall be summarily published in the Journal and as necessary in correspondence with authors. Proposed changes to policies must be approved by the Board. The Committee shall recommend the Editor(s) for the publication to the Board, serve as an appeal board to consider formal objections by authors to editorial decisions, and review at least every third year a preceding volume of the publication to maintain high standards of publication. The Editorial Committee may appoint Associate Editors or Subject-matter Editors with approval by the Board.
  • Section 3. The Editor shall maintain administrative oversight of the editorial process.
  • Section 4. The Executive Director shall make contractual agreements and manage all business transactions related to subscriptions, editing, printing, and distribution of the Journal.
  • Section 5. The Treasurer shall manage all business transactions related to subscriptions, editing, printing, and distribution of the Journal.

Article VII: Business Meetings, Procedure and Parliamentary Rules
  • Section 1. Business meetings shall be conducted by the President in accordance with the current revision of Robert's Rules of Order in all cases to which the rules are applicable and any special rules of order The Society may adopt. The President may appoint a parliamentarian who shall serve for the duration of the meeting for which the appointment is made.
  • Section 2. Quorum:
Twenty members shall constitute a quorum. A majority of votes cast shall be considered as deciding in all matters, unless otherwise specified in the Constitution or By-Laws.
  • Section 3. Mail, Internet, and E-mail Ballots:
Matters of major importance shall be decided by mail, internet, or e-mail ballot of the membership of The Society on the initiative of the Board, or upon written petition to the Board by at least 10 members, or as directed by a majority of the members voting at a business meeting of The Society. Notification of the membership may be done by mail or by internet; the latter should employ both website posting and e-mail. The due date for response or return of mail ballots shall not be less than 30 calendar days after the date of notification or mailing to the members. All ballots received by the due date shall be tabulated by a Presidential Committee not later than 10 days after the due date for ballot return, and the Committee shall promptly inform the President, in writing, of the results.
  • Section 4. No vote of a member shall be cast by proxy.

Article VIII: Amendments to By-Laws
  • Section 1. Except as provided elsewhere in the By-Laws, amendments to the By-Laws shall be accomplished in accordance with the rules and procedures set forth in this Article.
  • Section 2. Initiation:
Amendments to the By-Laws may be initiated by the Board, or by written petition to the Board by at least 10 members, or by a majority of the voting members present at a business meeting of The Society.
  • Section 3. Review:
The Resolutions Committee, on request of the Board, will review each proposed amendment to the By-Laws and assist the Board in developing a recommendation on the amendment and in preparing a notice of the proposed amendment for the members. The Board shall not modify a proposed amendment except to clarify language or to assure that the intent of the amendment shall be accomplished.
  • Section 4. Notice of a proposed amendment shall be sent to the members in writing or via internet at least 30 days before the amendment is to be voted upon at a business meeting of The Society, or at least 30 days before the due date for return of a mail, internet, or e-mail ballot on the amendment. The notice shall include the current text of each By-Laws section that is proposed to be amended, the text of the proposed amendment, a statement regarding the impact of the proposed changes, a statement of the Board's recommendation, and a mail-in ballot, a statement of the meeting, time, place, and method of voting on the proposed amendment, or information on internet or e-mail voting procedures.
  • Section 5. Voting, majority requirement, and effective date. Each proposed amendment shall be voted upon either at a business meeting of The Society, or by a mail, internet, or e-mail ballot, pursuant to Article VIII, Section 4. A two-thirds majority of the members voting shall be required for approval. The members shall be notified in writing or via internet of the results of the ballot. A proposed amendment shall become effective upon approval unless a later effective date is specified in the motion for adoption or in the mail, internet, or e-mail ballot.